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| City |
Toronto |
| State/Province |
Ontario [ON] |
| Title |
Executive Assistant Investment Banking |
| Job Type |
Perm |
| Overview |
The Executive Assistant Investment Banking is a critical, demanding role within the corporate structure. The incumbent is responsible for a wide-range of confidential, sensitive, and timely information in a constantly shifting work environment.
The EA is a confidential position, which reports directly to the COO, requiring tact, diplomacy, sound financial experience, and strict attention to detail.
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| Responsibilities |
•Liaising as required between staff, the public and partners and the COO;
•Managing competing priorities, in particular with regard to the calendar, time and attention of the COO;
•Ensuring that the schedule of the COO is consistently updated, is responsive to priorities of the corporation and the COO, and that time is managed in an effective manner;
•Handling all incoming correspondence, tracking of key issues, drafting correspondence;
•Managing the inflow of information to ensure it is coordinated, timely and accurate, and that it is flowed to the COO, and when required, to other sources, in a professional manner;
•Managing the records of the COO’s office, including financial, correspondence, key dates and matters, in a confidential manner;
•As appropriate, participating in meetings, taking minutes, and ensuring action items from various working groups are followed up on in a timely manner;
•Coordinating travel arrangements, in conjunction with other staff and partners;
•Managing the expense reporting of the COO and their office;
•Greeting guests, dignitaries and staff who meet with the COO and ensuring their comfort, as well as appropriate follow up is complete;
•Undertaking research or similar projects as required;
•Coordinating with staff particular requests from the COO;
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| Requirements |
A minimum of 5 years in a senior administrative position, reporting to a senior executive; familiarity with banking and investment financing terms with previous Investment Banking experience will be given preference
•Demonstrated experience in working in a fast-paced environment, and an environment with non-traditional hours of operation;
•Must have Advanced Excel with an aptitude for numbers
•Must have worked with financial statements, and budgets
•Advanced MS Office skills including PowerPoint
•Demonstrated ability to draft, in a timely manner, well-written correspondence;
•Should possess strong interpersonal skills, with an ability to communicate effectively and manage well at all levels of the organization, and with staff at remote locations.
•Additionally, must possess strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
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